INVITATION TO BID ON PROPOSAL FOR SEVIER COUNTY SCHOOL SYSTEM'S
G SUITE ENTERPRISE FOR EDUCATION and GOOGLE VOICE OPTIONS

Availability of Proposal

• Bid specifications are available to the public for the use of submitting a proposal.
• Bid specifications may be obtained from the following:
  
  Sevier County Board of Education
  226 Cedar Street
  Sevierville, TN 37862

Or by downloading the document below.

Invitation to Bid on Proposal for G Suite Enterprise for Education and Google Voice Options

Submitting of Bids

• Bids will be received in the Superintendent's Office until 10:00am ET on August 24, 2020.
• Each proposal must contain 1 copy of the bid with original signature of a company executive that is responsible for the proposal.

Proposal Requirements

Bids must be received before the time and date specified. Any bids received after the specified time will be rejected and will not be opened.

Each bid must be in a sealed envelope and clearly marked on the outside with the following information:

• The submitting company's full corporate name and address
• The words "Proposal for Sevier County School System's G Suite Enterprise for Education"
• ATTN:  JERRY HUSKEY

All prices and notations must be in ink or typewritten. No erasures permitted. Mistakes may be crossed out and corrections typed adjacent and must be initialed and dated in ink by person signing the quotation.

Bids may not be altered during or after the bid proposal openings.

No bid may be withdrawn for 90 days after the opening. All proposals must remain unchanged and available during this time period for Sevier County to purchase. No price increases may occur during this time frame.  Sevier County reserves the right to negotiate lower prices with the contracted vendor in case of market fluctuations, purchase volume increases, or price decreases provided directly to the contracted vendor.

Unless otherwise agreed upon by both parties, all submitted quotations must remain in effect for one year. If pricing remains stable and both parties agree, the ending date of the bid proposal may be extended in 12-month increments up to and not beyond September 1, 2025.

In addition to a company executive's signature on each copy of the bid, at least one other contact must be listed as authorized to answer any questions the county may have regarding the bid.

Any failure on the part of the bidding company to understand, evaluate, or comprehend the bid specifications will not be considered the fault of the Sevier County School System. Any omission from the bid proposal submitted by the vendor will be considered the fault of the bidding company.

The superintendent's office will provide a bid summary to the bidders upon request.

All proposals must meet or exceed the request.

The school system will not be held responsible for any expenses incurred by the bidding company in submitting a proposal or delivering a proposal or any other action associated with providing the school system the opportunity to purchase a product from the vendor.

If Federal Excise Tax applies, show amount of same and deduct. Bear in mind that the county is exempt from the Tennessee Sales Tax.

Obligations

• The school system reserves the right to reject any and/or all quotations, and to accept or reject any item thereon, and to wave technicalities.
• The school system reserves the right to accept the bid that best meets the needs of the Sevier County School System.
• Failure to observe the instructions and conditions written herein will constitute grounds for rejection of your bid.

Please bid the following items:

 One year pricing for Google Enterprise for Education for:

• 1,629 Full Time Equivalent Staff
• 16,290 Full Time Equivalent Students

Three year pricing for Google Enterprise for Education for:

• 1,629 Full Time Equivalent Staff
• 16,290 Full Time Equivalent Students

Optional/Additional Items:

• Google Voice 50 user license
• Google Voice 100 user license
• Google Voice 500 user license

NOTE:  The Sevier County School System currently uses G Suite for Education and these products will interface with what we are currently using.